Show Set Up
      Back to home
      1. FFAIR Help Desk
      2. Organiser
      3. Show Set Up

      Add Exhibitors - Bulk Upload

      How to bulk upload exhibitors.

      Before you start:


      1. Navigate to the Exhibitors Page:

      • Log in to your portal.
      • Select the relevant Show.
      • In the left menu, find and click on "Exhibitors."

      2. Click 'Bulk Upload':

      • Once on the Exhibitors page, locate and click on the "Bulk Upload" option.

        image-png-1

      3. Download the XLXS Template:

      • Click on the provided link to download the Excel template in XLXS format.

        image-png-2

      4. Fill in the Template:

      • Open the downloaded template.
      • Review the headers in Row 1 to understand data requirements.
      • Refer to Row 2 for tips on filling in the data.
      • Use Rows 3 - 6 for example data.
      • Delete data from Rows 2 - 6, but ensure Row 1 remains unedited.
      • Custom Exhibitor Fields will start from Column 'N'.

      Warning: All required fields must be completed.

      Warning: Ensure Build/Persona Types and Packages match existing text formatting added in Settings.

      Tip: Use CTRL+H to find and replace unwanted spaces around email addresses.

      5. Save your file:

      • Save the filled template as a 'CSV UTF-8' (.csv) file.

      7. Upload your File:

      • Press the 'Upload File' button on the portal.
      • Select your saved .csv file.

      8. Error Checking:

      • The system will check for errors.
      • If errors are found, details including Row and Column will be indicated.
      • Update the file accordingly and try uploading again.

      9. Review and Submit:

      • If no errors, press 'Review and Submit.'
      • Preview your exhibitors' details.

      10. Final Steps:

      • Press 'Back' to upload a different file if needed.
      • Press 'Submit' to complete the import process.

      Note: Exhibitors will not be invited automatically, they will be loaded in a 'Not Invited' state; refer to the 'How To Invite Exhibitors' article to invite them.